Main responsibilities:

• Perform administrative duties for the Medical Department, including correspondence, collating reports of project metrics, organization of medical affairs meetings as well as financial support and management (invoicing, POs (Purchase Orders), Vendor Maintenance etc.) in compliance with relevant SOPs (Standard Operating Procedure), work instructions and local legal requirements.
• Support the planning, tracking, and fulfillment of the Medical Department’s budget.
• MAPP-Navigator Champion for Medical Department, i.e. managing external funding, HCP consultancies, advisory boards and Pfizer hosted medical meetings.
• Collaborate with the medical affairs team to design, develop, and execute medical projects from initiation to close, incl. scoping project requirements, preparation of budget, logistics and operational management
• Maintain a common filing and archive system for essential medical affairs documents and regularly clean up files and archives, to support efficient and effective localization of essential medical documents e.g. during audits.
• Develop and maintain a network with other Medical Affairs Operations colleagues in WEC and EEC as well as with commercial operations colleagues in-country and regularly exchange best practices and identify areas that could be made more efficient
• Support and implement changes and new ways of working with both internal and external processes
• Coordinate the onboarding of new employees and their training schedule.
• Maintain Org. Charts, Distribution Lists and MS Teams sites, to support efficient and effective communication channels in the Medical Affairs Team
• Be client focused and understand the role of medical affairs, purpose, structure, and strategic goals.

Qualifications

Must-Have

• High School Diploma or GED
• 6+ years' experience
• Fluent (verbal & writing) in English and in one other language as required by location (Hungarian/Slovakian)
• Demonstrated planning and organizing skills
• Demonstrated administrative experience with an ability to carry out all office functions proficiently, and to complete quality work on a timely basis
• Excellent attention to detail and interpersonal skills
• Excellent judgment as well as the ability to work with confidential documents and information
• Proficiency in Microsoft Office Suite required, especially PowerPoint, Excel, Word, and other features

Nice-to-Have

• Bachelor's Degree
• Prior experience as an Administrative Assistant supporting executive leadership in a global organization
• Knowledge of the pharmaceutical industry and healthcare environment

Work Location Assignment:Hybrid