Administrative Assistant 2 - Pathology
Job ID: 277314
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
Pathology sits at the cusp of basic and clinical sciences. This unique position allows the Medical College of Georgia Department of Pathology to contribute in an important and meaningful manner to clinical care through the provision of timely and accurate diagnoses as well as laboratory testing results. At the same time, investigative approaches within the department seek to further define our understanding of disease processes, paving the way for therapeutic interventions.
The Department embraces the tripartite mission of the Medical College of Georgia i.e. clinical service, education, and research. The Department of Pathology (Anatomic and Clinical Pathology) has 22 clinical faculty, including 2 members based at the Athens Campus, and 6 research faculty. Clinical services are delivered primarily to AU Medical Center's 478 bed adult hospital and the 154 bed Children's Hospital of Georgia.
The Department also operates Georgia Esoteric Molecular Laboratory, an independently licensed and CLIA certified reference laboratory, which provides esoteric molecular testing and pathology consultation services for hospitals and physicians. Approximately 1.3 million clinical laboratory procedures and 13,500 surgical specimens are processed annually. With specialty trained experts in almost every area of anatomic and clinical pathology, we provide diagnostic and consultative services, facilitating key clinical decisions.
Job Summary
This position supports the Chairman of the Department of Pathology, Medical College of Georgia, Augusta University and is responsible for providing support to the Department Administration by planning, organizing and managing the administrative staffing resources supporting the faculty of the Augusta University Department of Pathology. Assists and supports the Department Administrator with reports and administrative tasks and procedures. Coordinates faculty and staff processes/functions.
This position requires personal tact, judgment, and deference to authority. Typical interactions are with professional faculty both within and outside of the department. A professional image of the department is paramount. The position requires working with associates in other departments and accomplishing goals, therefore maintaining working relationships with colleagues is preeminent.
Responsibilities
The duties include, but are not limited to:
Assistant to the Chairman:
Coordination and management of the dally activities of the Department Chairman's calendar, travel itineraries and schedule.
Initiate and complete Chairman's travel authorizations and reimbursement for local, national and international meetings/conferences.
Schedule and manage meetings. Draft meeting summary reports.
Provide direct clerical/administrative support In accordance with directives and deadlines.
Chairman's Office Operations / Administrative:
Manage the day-to-day operations of the Department of Pathology Chairman's office.
Provide administrative support to the Department Faculty. Establish and maintain faculty, staff and departmental files. Serve as back-up to the Residency Program Coordinator.
Compose end type correspondence, reports, data spreadsheets and other directives in accordance with deadlines and procedures.
Prioritize and resolve Inquiries.
Answer and direct Pathology phone calls.
Manage conference room bookings.
Initiate and prepare Faculty Change Position Forms (FPDs) and Position Classification Forms (PCFs). Ensure processes/procedures for approvals, OneUSG Input and finalization. Maintain updates and track FPDs and PCFs for the Department of Pathology.
Work Interactively with the MCG Faculty Liaison, MCG Dean's Office and University Faculty Support Staff for reports and tasks requests.
Coordinate, schedule and provide administrative assistance for department meetings and projects Coordinate office/depar1mentat events and activities for faculty and staff.
Administrative coordinator for Department Grand Rounds Committee. Coordinate/facilitate guest travel lodging and reimbursement. Coordinate Grand Rounds set-up. guest itinerary/scheduling.
Faculty Evaluations / Personnel Actions:
Manage and coordinate faculty actions, appointments, onboarding, retirement and Faculty Promotion and Tenure for the Department of Pathology. Serve as the Department of Pathology liaison for faculty support and work cohesively with the MCG Faculty Support Liaison and the AU Faculty Support Departments.
Facilitate the departmental faculty evaluation process via PACT: OPPE processes.
Coordinate and manage faculty recruitment efforts - place ads, schedule/coordinate Interviews for visiting faculty candidates, facilitate visiting faculty travel. coordinate faculty candidate Itineraries, serve as administrative coordinator for an Department Search Committees, and maintain OneUSG processes end data Input.
Coordinate onboarding/out-processing processes for new/departing faculty.
Coordinate with the International Postdoctoral Services Office for J-I, H-1B and Visa approvals for faculty.
Staff Recruitment / Personnel Actions:
Coordinate and manage staff personnel actions for the Department of Pathology and Georgia Esoteric Lab.
Coordinate onboarding for J-I, H-1 B and International Scholars / Post Docs with the International and Postdoctoral Services Office
Administrative:
Departmental faculty time-off data input for OneUSG. Correct and review biweekly and exempt faculty/staff work hours/leave via the OneUSG system.
Provide administrative/clerical support to the section for Clinical Pathology faculty.
Maintain the operation of the Chairman's office.
Departmental mail receipt and distribution.
Initiate and complete faculty travel authorization and travel reimbursements for Clinical Pathology faculty.
Maintain, update and distribute the Clinical Pathology faculty on-call schedules (3). Responsible for data-Input into the ONCall system/QGenda system. Input immediate changes and provide Immediate notifications.
Greet visitors/customers within the Chairman's Office ' Facilitate telephone calls for the Chairman's office.
Support the Department Administrator IV and Business Operations Specialist as needed.
Required Qualifications
Associate's degree from an accredited college or university in a related field and a minimum of four years' progressively responsible experience in administrative support positions, including two years at the Administrative Assistant 1 level.
OR
High School Diploma, GED, or equivalent from a State or Federal accrediting organization and seven years' progressively responsible experience in administrative support positions.
Preferred Qualifications
Five to ten years of progressive executive office experience.
Knowledge, Skills, & Abilities
ABILITIES
Ability to build and improve systems, policies, and procedures in a collaborative and constructive environment. Ability to work independently and meet deadlines. Ability to make sound and professional decisions in a fast-paced, multi-faceted environment.
KNOWLEDGE
Proficient in Microsoft Office and other databases/software. Knowledge of office operations and coordination.
SKILLS
Excellent customer service, interpersonal, and verbal/written communication skills. Excellent prioritization, organizational, detail-oriented, time-management and coordinating skills.
Shift/Salary/Benefits
Shift: Days; Monday - Friday
Salary Range: $17.88-21.92 hourly.
Pay Band: B5
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search for Job ID: 277314.
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.
Select University Faculty & Staff > Internal Applicants if you are a current university employee.
If you need further assistance, please contact us at 706-721-9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=277314&PostingSeq=1
jeid-4ee05db3e4924b44b6108e382836bc61