This role will provide a full-range of administrative support to members of the Pfizer Regulatory Affairs Division.

The responsibilities for this role include:

• Archive department documentation and keep archive updated (hard copy and electronic)

• Update & check global and local systems periodically to reflect correct local information and respond to questions from local and global counterparts

• Take necessary actions for products which do not have a product responsible colleague

• Ensure audit readiness for all systems, sharepoints, hardcopy archive at all times

• Keep organization charts and job descriptions updated

• Organize courier service as needed

• Follow up dates of power of attorney documents and e-signatures and update as needed

• Organize and finalize payments for the MoH fees and vendors

• Initiate and follow-up payments for third party services, equipments, etc.

• Create reports from global and local systems

• Prepare and edit reports, excel sheets and presentations using Microsoft Office software; organize and maintain electronic and hard copy files

• Expedite flow of work items, and initiate follow-up when necessary

• Follow up external announcements (e.g. Agency website Official Gazette,. ..) and make internal announcements as needed.

• Take role in specific steps of labeling process (quality checks, sharing approved versions with external stakeholders e.g. RxMedia), keep local company website updated

• Proactively maintain Outlook calendars, anticipate conflicts, and use diplomacy to resolve problems in advance; assist with meeting scheduling, conference room reservations, teleconference set-up and associated meeting logistics

• Coordinate travel arrangements and support the planning of team meetings; prepare itineraries

• Coordinate donation processes such as gathering the related documents, following the PO orders, delivering the donation items to the districts and coordinating the donation budget

• Arrange for visitor passes and access

• Announcing new birth, death and marriage information to all colleagues

• Onboarding of new collegues

• Prepare expense reports, track reimbursements

• Ensure proper invoice routing and tracking

• Set-up and maintain project and general correspondence files

• Provide project management assistance when necessary

• Uses appropriate discretion in the management of information

• Serve as back-up support for other colleagues if needed

Qualifications

• Bachelor's Degree

• Excellent communication skills in English and Turkish

• Detail oriented

• Strong organizational skills with a proven ability to prioritize and work independently

• Demonstrated resourcefulness, with ability to anticipate needs, prioritize responsibilities and take initiative

• Proficiency in MS Word, Excel, PowerPoint, and Outlook

• Previous experience that demonstrates ability to proactively carry out administrative functions proficiently, and to complete quality work in a timely manner

• Ability to work independently as well as part of a team

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