Research Administration Associate
Baylor College of Medicine
Hybrid within Greater Houston, TX
Job posting number: #7285858 (Ref:20664-en_US)
Posted: October 8, 2024
Job Description
Summary
The Section of Cardiology in the Margaret M. and Albert B. Alkek Department of Medicine at Baylor College of Medicine is seeking a highly organized and experienced Research Administration Associate to manage both pre-award and post-award activities for the section’s research portfolio. This role will support faculty and staff in the submission, management, and compliance of grants, contracts, and research-related funding, ensuring adherence to institutional, sponsor, and federal guidelines.
This position is eligible to work a hybrid work arrangement.
Employees with CRA certification are eligible for certification pay.
Job Duties
Pre-Award Duties
- Assist faculty in identifying funding opportunities and ensuring eligibility for grant submissions.
- Prepare and coordinate the submission of research grant applications, including reviewing and ensuring compliance with all guidelines, formatting, and timelines.
- Develop budgets for grant proposals, ensuring appropriate allocation of resources and alignment with sponsor requirements.
- Liaise with the Office of Sponsored Programs and other internal departments to submit applications and address issues.
Post-Award Duties
- Monitor awarded grants and contracts, ensuring funds are spent in accordance with sponsor regulations and institutional policies.
- Prepare financial reports and reconciliations for research projects, working closely with the finance department and principal investigators (PIs).
- Review and approve expenditures, personnel changes, and effort reporting related to sponsored projects.
- Manage progress reports, no-cost extensions, and any necessary revisions for awarded projects.
- Ensure compliance with all applicable federal, state, and institutional regulations regarding research and grant management.
Additional Duties
- Serve as a resource to faculty and staff on matters related to research administration, including grant writing, budgeting, and compliance.
- Provide training and guidance to new research staff and faculty members on administrative processes.
- Stay updated on changes in sponsor policies and internal grant management procedures.
- Assist with the development and implementation of policies and procedures to streamline research administration processes.
Minimum Qualifications
- Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
- Two years of relevant experience.
Preferred Qualifications
- Advanced Microsoft Excel experience.
- Experience with SAP S4 Hana, Microsoft Power BI, and other financial reporting tools.
- Pre/Post-award grant management experience.
- Strong leadership skills and ability to gain the confidence of faculty, staff, leaders, colleagues, etc.
- Ability to display a professional, positive attitude with strong interpersonal skills and communication skills required and must be able to work independently and collaboratively to meet deadlines.
- Highly detail-oriented, self-motivated, efficient, and strong organizational skills.
- Demonstrate a high degree of flexibility in accepting work assignments with the ability to effectively prioritize tasks, understand processes, and resolve issues.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.