Administrative Assistant
Job Description
Provide traditional administrative support to WWS senior leadership in the management of day-to-day activities, including:
- Management of Outlook calendars
- Coordination of cross-functional and off-site meetings (i.e., scheduling, conference room reservations, teleconference/WebEx set-up, and associated logistics)
- Coordination of travel arrangements
- Preparation of expense reports and tracking of reimbursements
- Arrangement of interviews, onboarding and offboarding of employees and contractors
- Arrangement of visitor passes and access
- Preparation of purchase orders, coordination of requests, routing of invoices
- Ordering of supplies and equipment
- Set up and maintenance of electronic and hard copy project and correspondence files
- Management of distribution lists
- Coordination of new employee training
- Preparation and editing of reports and presentations using Microsoft Office software
- Tracking of workflow items, initiating follow-up when necessary
- Creation of meeting agendas and taking of minutes when requested
Work with other WWS Administrative Support colleagues to coordinate coverage and provide back-up administrative support for WWS colleagues as needed
Support activities related to inspection readiness and live inspections
Perform line-specific activities as requested. Activities may include, but are not limited to:
- Resource management updates (i.e. headcount reports)
- Review and repository maintenance of org charts, CVs and job descriptions
- SharePoint and MS Teams site maintenance
- Reconciliation and quality control of documents
Technical Skills:
- Proficiency in Microsoft Office Suite
- Experience using Pfizer systems preferred (e.g., Ariba, PT&E, etc)
Qualifications:
- High-school diploma or General Educational Development (GED) required; Bachelor’s degree preferred
- Proficiency in executing administrative tasks, including demonstration of high-quality work delivered on time
- Detail-oriented approach to work with strong organizational skills and follow-through
- Excellent communication skills with an ability to respond with professionalism in verbal and written communications with all levels of management
- Ability to interact professionally with internal colleagues, regulatory/government agencies and external organizations
- Problem-solving mentality, including resourcefulness and ability to work across functions (i.e., finance, IT, facilities, site management) to resolve issues as they arise
- Proven ability to prioritize activities and work independently, including handling multiple tasks with tight deadlines and working well under pressure
- Ability to anticipate conflicts and use diplomacy to resolve as required
- Appropriate use of discretion in the management of confidential information
- Ability to take initiative within a strong team-oriented environment
- Ability to work flexible hours (early AM, overtime, etc.) when needed
Work Location Assignment:Hybrid
The salary for this position ranges from $25.82 to $43.03 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The US salary range provided applies only to the USA – CT – Groton location.
- The hourly salary for this position in United States - NJ - Parsippany is $25.43 to $42.39.
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.
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