Argonne National Laboratory is inviting applications for the position of Executive Assistant within the Physical Sciences & Engineering (PSE) directorate.

Provides administrative support to the directorate`s Deputy Associate Laboratory Director and Deputy Operations Officer. Under minimal supervision performs a wide range of administrative activities and tasks. Ensures the smooth flow of incoming and outgoing communications. Completes administrative activities and tasks in a professional and timely manner. Addresses matters of a confidential or sensitive nature with discretion. Handles complex assignments with minimal oversight using independent judgment. Facilitates effective and efficient flow and processing of information and work associated with the day-to-day operations as assigned. Arranges and provides support at high-level meetings, conferences, and workshops. As required, interacts directly with high level stake holders.

A successful candidate will have a demonstrated ability to effectively utilize existing support networks, as well as develop new ones where necessary, to accomplish assigned tasks.

Position Requirements

• This level of knowledge and skill is typically achieved through attainment of a high school diploma and 8-10 years of administrative/clerical experience or equivalent.

• Knowledge of administrative support and office practices including experience supporting senior level executives

• Organizational skills, initiative, ingenuity, creativity, and the ability to independently solve complex administrative problems

• Ability to effectively set priorities and meet all deadlines with accuracy and completeness

• Is comfortable working in a dynamic, changing environment with multiple competing and shifting priorities

• Organizational skills to schedule appointments, arrange meetings, and conferences and onsite visits

• Ability to effectively compose, proofread, and edit correspondence

• Ability to gather data, consider alternatives and weigh implications and appropriateness of actions

• Knowledge of computer software packages/systems such as Microsoft Word, Excel, PowerPoint, Outlook, database, and other software as needed by the department, etc.

• Requires knowledge of or the ability to quickly acquire knowledge of Lab-wide systems and applications including those related to travel, workshops and publications (e.g. XM, PANDA, etc.)

• Oral and written communication skills and the ability to interact and collaborate with internal and external contacts at varying levels of authority to achieve established goals

• Knowledge of document preparation for web presence, including web searching

• Ability to demonstrate an understanding of, and an ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork

Preferred

• Prior knowledge of the Argonne organization, its policies, and procedures

SA 4:

• High school and 10+years of related experience or equivalent

• AA degree with 8+ years of experience or equivalent

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